Completing Property Documents

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Completing Property Documents

Guidelines for completing property documents from other departments to become title holder of land:

Step

Situation

Step-by-step procedure involved

Executing Agency

How to become titleholder of land

Scenario 1

If you have a piece of land in your possession by virtue of allotment letter.

Scenario 2

If you have purchased the land/ property simply on allotment letter through a Sale Agreement.

The allotment is not reckoned as title documents to land. The plot against allotment order is transferable after completion of the legal formalities of the Housing Authorities in the name of my other person, who is interested to purchase the land from the allottee/transferee of land from the open market. The plot is transferable from one person to another person till execution of the Sub-Lease/Lease. The procedure for transfer of plot is different in all the Housing Authorities.

Lease Deed is a title document therefore, if you are holding allotment of land in your name and want to became a titleholder of the land then you should contact with the Authorized Officer of the scheme for execution of Lease Deed/Sub Lease/Lease �A� & Lease �B� ( as the case may be )

Steps involved

1. Under the rules, the allottee of land will be required to deposit the dues of the land (if any);

2. The concerned agency i.e. KDA/KMC/DHA/CDA/LDA/ LDA etc will issue a bill of the due amount against land in favour of allottee;

3. Having cleared the outstanding dues of land the allottee will obtain prescribed blank file, on payment of required amount of fee, from the nominated branches of the commercial bank and after completing the required formalities , as mentioned in the file, apply to the authorized officer of the body for execution of the Lease Deed/ Lease �A� & Lease �B� in his favour;

4. The Authorized Officer, after observance of required procedure will issue three blank Lease/Sub Lease and Lease �A� & Lease �B� to the allottee for the stamping of prescribed value of Rs�� on the first page of Lease/Sub Lease and License from the Treasury Office of the Government;

5. After stamping on the Lease/Sub Lease and Lease �A� & Lease �B�, the applicant will request the concerned officer for the execution of the Lease/Sub Lease and Lease �A� & Lease �B�, in the Sub Registrar Office.

6. The Authorized Officer of the department will fix date for execution of the Lease/Sub Lease and Lease �A� & Lease �B�, in favour of the applicant before the Sub Registrar.

7. After registration of the Lease/Sub Lease ad Licensee �A�, the Registrar�s Office will issue a slip for obtaining the Registered Lease/Sub Lease and Lease �A� & Lease �B�, after one month or so.

Once the Lease/Sub-Lease and Lease �A� & Lease �B� is executed /issued by the department concerned you become the titleholder of the property/land for a specified period of time mentioned therein.

Lease Deed is a title documents for availing loan from loan giving agency, therefore, if you have purchased a piece of land comprising simple on allotment and the transaction of sale/purchase is made through a simple sale agreement and you intend to become a titleholder of the land then you are required to contact with the Authorized Officer of the scheme for execution of Lease Deed/Sub Lease/Sub Lease� A�( as the case may be )

Steps involved

1. Under the rules, the purchaser of land will be required to deposit the dues of the land (if any);

2. The concerned agency i.e. KDA/KMC/DHA will issue a bill of the due amount against land in favour of allottee/ purchaser;

3. Having cleared the outstanding dues of land the purchaser will obtain prescribed blank file, on payment of required amount of fee, from the nominated branches of HBL and after completing the required formalities , as mentioned in the file, will apply to the Authorized officer of KDA/KMC/DHA Scheme for transfer of land in his favour;

4. The Authorized Officer, after observance of required procedure will issue transfer letter in favour of the purchaser;

5. The next step which is required to follow after the issuance of Transfer Order, by the purchaser is to apply to the concerned Authorized Officer of KDA/KMC/DHA for execution of lease deed in his favour.

6. The purchaser will be required to obtain prescribed blank file, on payment of required amount of fee, from the nominated branches of HBL and after completing the required formalities , as mentioned in the file, will apply to the Authorized officer of KDA/KMC/DHA Scheme in the for execution of the Lease Deed/License in his favour;

7. The Authorized Officer, after observance of required procedure will issue three blank Lease/Sub Lease and Lease �A� & �B� to the allottee for the stamping of prescribed value of Rs�� on the first page of Lease/Sub Lease and License from the Treasury Office of the Government;.

8. After stamping on the Lease/Sub Lease and Lease �A� & �B, the applicant will request the concerned officer for the execution of the Lease/Sub Lease and Lease �A� & �B in the Sub Registrar Office.

9. The Authorized Officer of the department will fix date for execution of the Lease/Sub Lease and Lease �A� & �B in favour of the applicant before the Sub Registrar.

10. After registration of the Lease/Sub Lease ad Lease �A� & �B, the Registrar�s Office will issue a slip for obtaining the Registered Lease/Sub Lease and Lease �A� & �B after one month or so.

Once the Lease/Sub-Lease and Sub Lease �A� & �B is executed /issued by the department concerned you became the titleholder of the property/land for a specified period of time mentioned therein.

KDA/KMC/

DHA/MDA

The body KDA/LDA/ CDA/KMC/MCB/ DHA etc

KDA/KMC/

DHA/MDA LDA/ CDA

How to get approved building plan and why it is necessary.

How to obtain permission to assign or No-objection certificate and why it is necessary

NEC(Non Encumbrance Certificate)

Raising construction without having a building plan approved from the concerned agency is a violation of rules of the concerned Building Control Authority and can lead to demolition of construction.

Therefore, for all practical purposes i.e. before raising construction, approved building plan and its approval letter is mandatory.

Steps involved

1. The individual should contact a licensed architect for the preparation of building plan of the property;

2. The required amount of fee of the Controlling authority should be deposited in the designated branches of the bank before submission of building plan for obtaining approval of the concerned Authority

3. Having deposited the fee, the Architect shall submit the proposed plan in the Controlling Authority office for its approval;

4. Currently in Karachi KBCA is approving building plan within three days;

It is mandatory for availing loan from any loan giving agency that prior permission should be obtained by the intending borrower from the concerned land allotting agency to the effect that the agency has no objection in assigning the land for availing loan.

For the issuance of NOC;

1. You should approach the concerned Department for obtaining the Permission to Assign or NOC (as the case may be on the prescribed form by attaching the required documents mentioned in the form.

2. The concerned department after examination of the documents will issue a challan in your favour for deposit in any authorized Branch.

3. After deposit of the fee, submit the challan in the concerned department for issuance of permission to assign.

4. The concerned department after checking the documents the concerned department is issued the above documents within one month.

5. If you have purchased the plot/flat and acquired the title from any Cooperative Housing Societies / Builders then permission to assign will be issued by the concerned Cooperative Housing Society and Builder in their own letter head.

1. The Sub Registrar concerned issues NEC (Non-encumbrance certificate) to the titleholder of land showing therein the history/event of Lease Deed/Sub Lease/ License and subsequent since inception to-date;

2. For obtaining the above documents, you should apply on the prescribed form alongwith a photo copy of Lease Deed and a nominal fee of Rs��.for the NEC through challan in the Treasury Department;

3. In case there is any subsequent transaction then photo copy of Sale Deed/Conveyance Deed and photo copy of Mutation should also be attached with the application;

4. The Sub Registrar Office on receipt of the documents & payment of fee will normally issue the NEC within one week.

BCA

KDA/KMC/

DHA/MDA LDA/ CDA or the concerned society

The concerned Sub-Registrar

Mutation certificate

Mutation is in fact a document which forms basis for transformation of proprietary rights in the record of concerned land allotting agency.

Mutation is conventionally involved in case a Leased property is purchased by an individual through a Sale Deed/Transfer Deed, executed in the office of the Sub-Registrar .The prime purpose for issuance of Mutation certificate is to bring change of ownership in the record of land allotting agency.

Steps involved

1. For issuance of mutation certificate, apply on prescribed form in the concerned department with the following documents:-

� Photo copy of Lease Deed;

� Photo copy of CNIC of the seller;

� Photocopy of Sale Deed/ Transfer Deed

� The concerned Department on receipt of the above documents and examination of case will issue payment challan of the prescribed fee in your favour;

� You should deposit the challan fee in the authorized branch of Bank;

� On receipt of the payment challan, the concerned department will issue mutation certificate in your favour with a copy endorsed to the old owner.

KDA/KMC/

DHA/MDA or the concerned society